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TripleHUB · Case Study

One robotics shop. One login. Every job runs itself.

Triple Automation runs every quote, every part pull, every shop-floor hour, every invoice, and every job’s live margin through one HUB. Eleven disconnected tools, gone.

0
tools → 1 HUB
$0
subscriptions killed
0
numbers typed twice
Live
P/L on every job

Before

Here’s what running the shop used to look like.

Eleven different tools, none of them talking. Quote in one place, parts in another, hours scribbled on a clipboard, invoice typed twice. Nobody knew if a job actually made money until the accountant said so — six months later.

XL

Excel quoting

double-entered every time

$ leak
QB

QuickBooks

P/L months late

$ leak
SP

Paper SOPs

three versions floating

$ leak
St

Sticky-note inventory

"who pulled this part?"

$ leak
Sl

Slack + Email

job context scattered

$ leak
As

Asana tasks

never tied to a job

$ leak
Wt

Hand-written hours

re-typed into Excel

$ leak
Db

Dropbox dump

PDFs nobody can find

$ leak

The Spine

One job, start to finish.

Follow Job #260040 — a robotic cell integration — through every tool in the HUB. No tab switching. No double entry. Every step feeds the next.

  1. Step 1 VAULT

    Customer pulled

    SS
    Schaefer Steel
    Hamilton, ON
    Contact · Mark Pelletier
    Site · Bay 4, line 2
    NET 30 · PO required

    Client, contact, site, terms — already on file.

  2. Step 2 JOBS · Quote

    Quote built

    LineTotal
    Servo drives ×2$8,400
    PLC + safety relay$5,200
    EOAT + grippers$6,150
    Labour est. 120h$10,200
    Quoted$52,400

    Quote built in JOBS, scoped under the job.

  3. Step 3 SOP

    Build instructions

    1. 1. Mount cell base, level ±0.5mm
    2. 2. Install servo drives, route power
    3. 3. Mount EOAT, calibrate TCP
    4. 4. Wire safety light curtain
    5. 5…

    Techs follow the exact build steps. No tribal knowledge.

  4. Step 4 STOCK

    Parts pulled · PO drafted

    14 parts pulled
    Kinetix 5500 servo drive ×2
    CompactLogix 5380 PLC ×1
    SMC pneumatic actuator ×3
    Sick C4000 light curtain
    Pilz safety relay — low stock
    Auto-PO drafted PO 260041
    → Allied Electronics

    14 parts pulled. Low-stock tripped. PO auto-drafted.

  5. Step 5 CAL

    Techs scheduled

    M
    T
    W
    T
    F
    Arie + Luca · Job 260040
    Synced to Outlook

    Color-coded by project. Outlook gets the copy.

  6. Step 6 TIMESHEET

    Hours logged

    Tech · HoursCost
    Arie 32h$2,720
    Luca 28h$2,380
    Francis 24h$2,040
    Moe 36h$3,060
    Labour · 120h$10,200

    Hours on the floor become real labour cost on the job.

  7. Step 7 JOBS · Invoice

    Invoice generated

    INV 260040Schaefer Steel
    Robotic cell integration
    Parts (per PO 260041)
    Labour (per timesheet)
    Due NET 30$52,400

    Built from the quote and the real numbers. One click.

  8. Step 8 JOBS · P/L

    Margin, live

    Net margin%
    $13,400 25.6%
    on $52,400 rev · auto

    Revenue in. Parts and labour pulled automatically. Margin, live.

The Money Shot

Job #260040, P/L — nobody typed a number.

Job · Schaefer Steel
Robotic cell integration · #260040
Live
Revenue
invoiced
$52,400
Materials
from STOCK / PO 260041
−$28,400
Labour
from TIMESHEET · 120h
−$10,200
Overhead · subs allocation
from SUBS
−$400
Net margin
auto
$13,400
25.6%

Nobody at Triple typed a single one of these numbers. They flowed in from the other tools the second the work happened. This is the operations layer QuickBooks doesn’t have.

The Tools

Every tool, doing its real job.

Each one stands alone. Together they feed JOBS the data that turns into the live P/L above.

SOP

Video-to-steps work instructions. Tech records, AI builds the SOP, the next job runs cleaner.

→ feeds build steps to JOBS

STOCK

Parts by SKU, bin, supplier. Min-qty trips drafts a PO automatically. No more surprise stockouts.

→ feeds materials cost to JOBS

CAL

Team scheduling, color-coded by project. Two-way Outlook sync. Plan the year by Friday.

→ ties hours to JOBS

JOBS

The hub. Quote, PO, invoice, P/L. Every other tool feeds this one. Profit, live.

→ the spine of the platform

TIMESHEET

Techs clock in against a job. Wage config converts hours to real labour cost.

→ feeds labour cost to JOBS

VERSE

Spatial mind map. Zoomable nodes, linked to CAL. Brain-dump in the morning, ship by end of day.

→ ideas connect to JOBS

SUBS

Subscription expense tracker. What you pay every month, what you can kill, what you saved by killing it.

→ feeds overhead to JOBS

VAULT

Clients, contacts, sites, terms. One record per company. Every job pulls from here.

→ feeds customer data to JOBS

LEADS

Cold outreach pipeline. Score, draft, approve, follow up. Won leads become VAULT clients become JOBS.

→ becomes JOBS upstream

What It Replaced

Eleven subscriptions, killed.

ToolMonthly
QuickBooks Premier $200
Asana Business $250
Sortly Ultra (inventory) $350
When I Work (scheduling) $100
Toggl Premium $135
Loom Business $90
Dropbox Business $240
HubSpot Starter CRM $300
JotForm Gold $100
Twilio SMS bundle $235
QuickQuote $400
$2,400/mo of disconnected software → one HUB

Costs are illustrative of a small integrator shop’s typical stack. Triple’s exact bill varied by month — the consolidation didn’t.

Your shop is running on duct tape and tabs. We can fix that.

One HUB, your logo, your workflow. Your data stays yours. We build it around how you already run.

Book a 15-minute call